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Cross Registration

Cross Registration

The SOCHE cross-registration program allows degree-seeking students access to academic opportunities not available at their home institutions, to maintain their current home institution program of study. Students enrolled at a college or university within SOCHE may register for courses that are available at other SOCHE institutions and GC3 institutions. All registrations are subject to the approval of home and host institution registrars.

NOTE: Ohio University currently does not participate in SOCHE’s cross-registration program.

♦ The Cross Registration Program allows degree-seeking students access to academic opportunities not available at their home institutions to maintain their current home institution program of study. All registrations are subject to the approval of home and host registrars. Students enrolled at a college or university within SOCHE may register for courses that are available at other SOCHE institutions and GC3 institutions.

♦ Desired course(s) must not be available at the home institution during the term the student wishes to enroll and must be course(s) required for the student’s program. Generally, most courses, except study abroad, are eligible—subject to space availability, completion of prerequisite courses, and permission of both the home and the host institutions.

♦ Contact the Cross Registration coordinator at both the home and the host institutions for more information and to learn about their specific registration guidelines.

♦ Students must be degree-seeking and in good academic standing at their home institution.

♦ Students are subject to enrollment and eligibility requirements, as determined by the host institution.

♦ Students may not register for a course that is available at the home institution during the same term.

♦ Credit hours taken at the host institution may not exceed credit hours taken at the home institution per academic term and are subject to the home registrar approval.

♦ The combined course load for a student at both the home and the host institutions may not exceed the full-time course load allowable at the home institution.

♦ Students are restricted to a maximum number of cross-registered courses/hours per program of study throughout their matriculation.

♦ Associate program: 15 hours

♦ Undergraduate program: 30 hours

♦ Graduate programs: Subject to the discretion of the two institutions

♦ While completing a program of study, students from two-year institutions may cross-register for courses at four-year institutions and vice versa, as long as the courses are required to obtain the associate’s, bachelor’s, or graduate degree for which the student is currently enrolled at the home institution.

♦ The home and the host institutions reserve the right to require additional requirements and the right to override eligibility requirements. If proper procedures are not followed, the student will be ineligible for the cross-registration program and will be responsible for all charges incurred at the host institution.

♦ The desired course(s) must not be available at the home institution during the term the student wishes to enroll.

♦ Course(s) may be taken for credit only.

♦ Course(s) must apply to the degree program in which they are enrolled.

♦ Institutional articulation agreements and study abroad programs are excluded.

Generally, most courses, are eligible—subject to space availability, completion of prerequisite courses, and permission of both the home and the host institutions.

♦ Using the student eligibility checklist above, students should first determine if they are eligible for cross-registration.

♦ Contact the home institution’s cross-registration coordinator to initiate the cross-registration process. The home institution also may require additional forms to be completed.

♦ Apply to the host institution as a NON-DEGREE-SEEKING student.

♦ Review the host institution’s (the cross-registration institution) registration site to determine if there is space available in the course(s) sought. Course registration information includes course offerings, contact information, registration times, and information on prerequisites and fees. DO NOT REGISTER YOURSELF – that will happen via the cross-registration form.

♦ Download the fillable cross-registration form PDF file from this site or obtain the file from the home institution cross-registration coordinator(Adobe Acrobat Reader is required for opening and saving this file. It will not function properly in other PDF reader platforms.)

♦ Fill out Section 1 of the cross-registration form PDF with personal information.

♦ Fill out Section 2 of the cross-registration form PDF with information about the course(s) to be added or dropped. Be sure to list a lab as a separate course. Obtain departmental or instructor approval, if required, and have that person digitally sign the appropriate spot.

♦ Digitally sign the cross-registration form PDF and attach a copy of current photo ID in the appropriate spot.

♦ Save the PDF under a new file name, then send the cross-registration form file via email to obtain digital signatures from the appropriate individuals for institutional approvals in this order:

        1. Home institution academic advisor
        2. Home institution cross-registration coordinator
        3. Host academic advisor, if required. If host instructor or departmental approval is required for your desired course, be sure that individual also signs in the appropriate spot(s) in Section 2 of the form.
        4. Host institution cross-registration coordinator – After approval has been granted at the home institution, the student sends the approved cross-registration form PDF to the host institution cross-registration coordinator, who will finalize the student’s registration in the requested course(s).

♦ The fillable cross-registration form should be used for both adding and dropping courses. Institutional approvals are required for dropped courses, as well as added.

♦ Failure to obtain the necessary approvals can result in rejection of the cross-registration application.

♦ The completed cross-registration form must be submitted electronically to the host institution cross-registration coordinator no later than the first day of that institution’s term. Otherwise, the student will be responsible for all charges.

♦ Once the host institution cross-registration coordinator receives the completed form, with all appropriate approvals in place, and determines the form has been completed correctly, they will register the student for the requested course(s) or will drop the course(s) requested.

♦ Home institution cross-registration coordinators should NOT sign forms until the student’s academic advisor has first approved the course(s). Host institution cross-registration coordinators should approve only forms that have been completed correctly and have all appropriate signatures.

♦ At the end of the open registration period of each semester or quarter, the host institution will notify the home institution of students who are cross-registered and provide a copy of this report to SOCHE. The final, completed, and signed cross-registration form for each student should be emailed to SOCHE.

♦ Add/Drop Procedures: Students must utilize the cross-registration form for both adding and dropping classes. Any class adds must be completed for both the home and the host institution, following each school’s respective procedures. Any class drops must be completed within the host institution’s deadlines and procedures. If there is a change in the student’s status, the host institution will notify both the home institution and SOCHE.

♦ Grades/Transcripts: Grades are transcribed according to the academic standards and grading practices of the host institution. Quarter hours are converted to semester hours, and vice versa, as appropriate to the home institution’s conversion formula. After completion of the course(s), the host institution should send a transcript or grade report should be sent via electronic means (not via USPS mail) to the cross-registration coordinator at the home institution for inclusion on the student’s official transcript.

 

♦ Regular tuition and fees are payable to the home institution by that school’s deadline.

♦ Students may be charged additional fees for specialty classes, such as software, lab fees, database access, etc. Students are responsible to the host institution for all special or extra fees.

♦ IMPORTANT: Some graduate-level courses can result in additional charges that become the responsibility of the student to pay. Before registering for a graduate-level course, consult with the host institution regarding fees or charges that may not be covered by the cross-registration agreement.

GC3 institutions reserve the right to charge an administrative fee which is paid directly to the host institution.

Students requiring accommodations from accessibility services should contact their HOME institution Accessibility/Disabilities Office and request that the home institution provide host institution with an accommodations letter. The student’s home institution Accessibility Office should contact the host institution’s office regarding host institution guidelines, then the home institution’s office is responsible for communicating this information to the student. The student is responsible for informing faculty, as needed, or the student may request that the host institution’s Accessibility Office inform the appropriate faculty.

 
 

Institutional articulation agreements and study abroad programs are excluded.

Cross Registration Directory

Air Force Institute of Technology

2950 Hobson Way, Wright-Patterson Air Force Base, Dayton, OH 45433

Jeremy Mann or Amanda Bonine
937-255-6234 ext. 3192
afit.en.registrar@us.af.mil

Antioch University Midwest

900 Dayton Street, Yellow Springs, OH 45387

Maureen Heacock
Registrar Department: Student Services
937-769-1846
mheacock@antioch.edu

The Office of Disability Support Services (ODSS)
Karen Crist, Director of the Office of DSS
937-769-1335
kcrist@antioch.edu

Central State University

P.O. Box 1004, Wilberforce, OH 45384

Tracee Willis
Registration and Records Administrator
937-376-6230
twillis@centralstate.ed

Office of Empowerment and Accessibility
Jaton Brame
937-376-6479
oaea@centralstate.edu

Edison State Community College

1973 Edison Drive, Piqua, OH 45356

Mary Bornhorst
Registrar
937-778-7837
mbornhorst@edisonohio.edu

Procedures:
  1. Print and complete SOCHE registration form.
  2. Phone or stop in and have an Edison Community College Resource Specialist assist you in finding class requirements and availability.
  3. Complete the Edison registration form.
  4. Mail or FAX completed SOCHE registration form and Edison Registration form to the above address, attn: Rebecca Pepoit.

NOTE: Students must apply to Edison. Any student wanting to take online courses needs to fulfill online-readiness requirement. See Resource Specialist for information.

Student Disability Services
Caren Benning, Student Disability Services Advisor
937-778-7808
cbenning@edisonohio.edu

3737 Southern Blvd., Kettering, OH 45429

Josie Burns
Associate Registrar
937-395-8689
Josie.Burns@kc.edu

Procedures:
  1. Contact the Registrar’s Office to check on course availability.
  2. Bring the Cross Registration Form, in person, to the Records Office for processing.
  3. All consortium students must register in person.

Disability Services
(810) 762-9650

Sinclair Community College

444 West Third Street, Dayton, OH 45402

Tina Hummons
Registrar
937-512-3120
tina.hummons@sinclair.edu

Procedures:
  1. Read the SOCHE Cross Registration FAQ to ensure you meet requirements of the program.
  2. Check our on-line catalog for information on class availability.
  3. Bring completed Cross Registration Form Registration and Student Records, Second Floor of Building 10, or the Regional Campuses.
  4. Consortium students must register in person during late registration.
SCC Hosting:
  1. Check class availability on the SCC web page.
  2. Get home academic advisor and Registrar signature on the SOCHE Cross Registration Form.
  3. Bring completed SOCHE Cross Registration Form to Registration and Student Records.
Sinclair Community College Home:
  1. Check class availability on the SCC web page. Only if the course is unavailable, get your academic advisor’s and Registrar’s signature on the SOCHE Cross Registration Form.
  2. Check the host institution’s Cross Registration first day to register.
  3. Take form to the host institution to register.

Office of Accessibility Services
Lorrie Spivey
937-512-5113
accessibility@sinclair.edu

Gloria Kinney (Contact if you are from Warren Country, Clinton County, or if attending the Mason Campus)
(937) 512-5530
gloria.kinney@Sinclair.edu

Southern State Community College

100 Hobart Drive, Hillsboro, OH 45133

Amanda Thompson
Registrar
937-393-3431 ext. 2616
athompson@sscc.edu

Disability Services
Molly Clevenger, Coordinator, Disability Services/Interpreter
800.628.7722
mclevenger@sscc.edu

University of Cincinnati

2600 Clifton Avenue, Cincinnati, OH 45221

Kathy Fryman
Program Manager
513-556-9902
frymankn@ucmail.uc.edu

Accessibility Resources
(513) 556-6823
accessresources@uc.edu

Wilberforce University

P.O. Box 1001, Wilberforce, OH 45384

Carol Richardson
Registrar
937-708-5736
crichardson@wilberforce.edu

Student Accessibility Services
William Ford
(937) 708 5251
wford@wilberforce.edu

Wittenberg University

P.O. Box 720, Springfield, OH 45501

Michele Williams
Associate Registrar
937-327-6131
williamsm52@wittenberg.edu

Accessibility Services
Gwen Owens, Director of Student Success and Accessibility Services
937-327-7870
oweng@wittenberg.edu

Antioch College

1 Morgan Place, Yellow Springs, OH 45387

Donna Evans

Registrar
(937) 319-0211
devans@antiochcollege.edu

Procedures:
  1. Click here to view the Antioch College schedule of classes.
  2. Contact Antioch College Registrar for information on class availability.
  3. Email completed Cross-Registration form to registrar@antiochcollege.edu. You may also bring completed Cross Registration Form in person to the Office of the Registrar, but digital versions are preferred.

Student Success Services Coordinator

Beth Barnes

(937) 319-0093
bbarnes@antiochcollege.edu

 

Cedarville University

251 North Main Street, Cedarville, OH 45314

Fran Campbell
Registrar
937-766-7653
campf@cedarville.edu

Procedures:
  1. Before applying to Cedarville University, read these Cross Registration procedures.
    Cedarville University Cross Registration Procedures.

The Cove–Academic Enrichment Center Cedarville University
Marcy Van Meter, M.Ed., Disability Compliance Coordinator
937-766-7437
cedarville.edu/disabilities

Clark State College

570 E. Leffel Lane, Springfield, OH 45505

Diana Seaman
Registrar
937-328-6014
seamand@clarkstate.edu

Accessibility Services
Accessibility Services | Clark State College

Franklin University

201 S Grant Ave, Columbus, OH 43215

Registrar
TBD
614-341-6242
registrar@franklin.edu

Office of Accessibility Services
Carla Waugh
614-947-6753
accomodate@franklin.edu

Miami University Regionals

1601 University Blvd., Hamilton, OH 45011

Mia Sanders
Regional Director of Enrollment Operations & One Stop Services
513-785-3210
Mia.Sanders@miamioh.edu

Miami University – Hamilton

100 Mosler Hall, 1601 University Blvd., Hamilton, OH 45011

Regional Records & Registration Offices or Regional One Stop
513-785-1580
regrec@miamioh.edu

Miami University Regionals – Middletown

1st Floor, Johnston Hall, 4200 E. University Blvd., Middletown, OH 45042

Regional Records & Registration Offices or Regional One Stop
513-727-3217
regrec@miamioh.edu

Procedures:
  1. Go to the course list for information on class availability. Be sure to choose the correct term/semester and location before searching.
  2. Bring completed Cross Registration Form to Records Office or One Stop on the campus where your course is located. A Customer Service Representative will sign the Cross-Registration Form and keep the University Copy.
  3. May cross-register in person or faxed/scanned documents.

Student Disability Services
Karen Yates, Coordinator
513-785-3211
muhods@miamioh.edu

SOCHE

3155 Research Blvd., Suite 204, Dayton, OH 45420

Mindy Claggett
Senior Manager, Member Professional Development
937-258-8890
mindy.claggett@soche.org

Union Institute and University

440 East McMillan Street, Cincinnati, OH 45206

Lew Rita Moore
Registrar
513-487-1105
lewrita.moore@myunion.edu

Disability Services
Dr. Jay M. Keehn
jay.keehn@myunion.edu

University of Dayton

Flyer Student Services, 1st Floor, St. Mary’s Hall, 300 College Park, Dayton, OH 45469

Kristi Cool
Assistant Registrar, Flyer Student Services
937-229-4171
registrar@udayton.edu

ADD/DROP WEBPAGE (Find the add/drop dates here)

SOCHE Cross Registration (Specific information for using the cross registration program)

Procedures:
  1. Check our website for course availability at udayton.edu/fss/.
  2. Email your fully completed form along with a copy of your driver’s license/passport to registrar@udayton.edu.

Office of Learning Resources
Deanna Arbuckle/Melissa Recht/John Potter
937-229-2066
disabilityservices@udayton.edu

Wilmington College

1870 Quaker Way, Wilmington, OH 45177

Pam Baessler
Assistant Registrar
937-382-6661  ext. 322
pam_baessler@wilmington.edu

Procedures:
  1. Phone Wilmington College Student One Stop Center, for information on class availability.
  2. Bring completed Cross Registration Form to Records Office, First Floor, College Hall. Assistant Registrar signs completed Cross Registration Form.

Disability Services
Amber D. Walters, Director of Disability Services
937-481-2444
Amber_walters@wilmington.edu

Wright State University

3640 Colonel Glenn Highway, Dayton, OH 45435

Lisa Runyan
Registrar
937-775-4000
lisa.runyan@wright.edu

Angela Wood
Academic Services Coordinator
937-775-4000
angela.seiter@wright.edu

ADD/DROP WEBPAGE(Find the add/drop dates here)

SOCHE Cross Registration(Specific information for using the cross registration program)

WSU Hosting:
  1. Check class availability on WSU web page here.
  2. Check Consortium Registration date here.
  3. Get home academic advisor and Registrar signature on SOCHE Cross Registration form.
  4. Bring completed SOCHE Cross Registration form to Raider Connect.
WSU Home:
  1. Check availability of the course at WSU. Only if the course is unavailable, get your academic advisor’s and the Raider Connect signature on the SOCHE Cross Registration form.
  2. Check Host institution’s Cross Registration first day to register.
  3. Take form in person to the Host institution to register.

Registration Dates (Scroll to the bottom and look for “Consortium Registration”)

Drop Dates

Office of Disability Services
disability_services@wright.edu
937-775-5680

Councils & Committees

SOCHE is dedicated to advancing higher education through active collaboration, resource and knowledge building, and effective professional development programs. To accomplish this, SOCHE administers 16 active Councils and Committees. The purpose of a SOCHE Council or Committee is to provide an opportunity for representatives from higher education to be a resource for one another, share information and best practices, identify common challenges, and, ultimately, broaden awareness of the resources, services, and activities in higher education. SOCHE is also dependent upon the Councils and Committees for substantial input on annual professional development programs.

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