Reporting Requirements

1. Requirements for DAGSI-Funded Projects Awarded 2019 and Beyond AND All AFRL Wholly-Funded Projects Awarded

Requirements:

  • Written quarterly reports
  • Yearly poster session

Report Due Dates:

  • October 15 (quarterly report)
  • January 15 (interim report)
  • April 15 (quarterly report)
  • July 15 (final report)
    • If a project receives a no cost extension or continues past July 15 for any reason, quarterly technical reports will still be required as back-up to any university invoices received.  No invoices will be paid without a technical report for that quarter.

Report Format

The written report has two parts, the first completed by the student and the second by the faculty member. Here is the requested format:

Section I: Progress Summary (Student)

In no more than three pages of text (not including title page), summarize your progress to date as follows:

  • Title page
  • Abstract
  • Introduction
  • Procedure
  • Results and Discussion
  • Conclusions
  • Acknowledgments, References, Appendices may be added as necessary/desired.

Section II: Progress Summary (Faculty)

In no more than three pages of text, describe your involvement and work on the project, summarize the team’s progress, and provide your assessment of the current and future success of the research project. Diagrams, figures, and tables may be added as necessary/desired.

Please note that the second quarterly report (January 15), together with input and feedback from AFRL, will serve as the basis for DAGSI funded Ph.D.-level award renewals.

If your project has an AFRL cost share, one report will cover the requirement for both your DAGSI funds and your AFRL funds.

Poster Board Presentations

DAGSI will host a poster board session in November of each year for projects which have completed at least one full year of research. This is an opportunity to present your completed research to peers, other universities, and representatives from AFRL, private industry, and state officials.

Poster board specifications are listed below and are mandatory:

  • 36×48 portrait layout on mounted foam board using a semi-gloss or matte finish – foam board will not be provided.
  • Project title, faculty name, student name, AFRL sponsor name must be included at the top center for the board, as well as the university logo.
  • Include accomplishments, graphs and pictures as appropriate.
  • NO CLASSIFIED OR SENSITIVE MATERIAL (Even though DAGSI projects are considered basic research, public approval will be MANDATORY for all posters. Due to the fact that the posters will be displayed in a public forum, AFRL requires review and approval of all content.  This process needs to be initiated through the student’s AFRL sponsor.  Plan ahead – this process often takes up to 45 days to complete.  Posters will not be permitted to be displayed or judged without AFRL approval.)
  • Use the poster board template in our Forms section – do not remove any of the logos.
  • Poster printing cost is approximately $100 and should be charged to the project miscellaneous budget.  Posters can be printed at most university print shops and FedEx locations.

Poster Judging

DAGSI will make an award to the top 2 MS and 2 PhD posters.  Information on this process will be sent directly to participants.  Remember when putting together your poster, sometimes less is more.  Always proof-read your content and maintain a large enough font to make the poster easily readable. A pdf version of your poster will need to be provided to DAGSI in advance of the poster session for initial judging along with a completed copy of the Project Data Form.

The 2020 AFRL/DAGSI Poster Session will be held in November 2020.  Exact date TBD. Projects featured will be from the 2017, 2018 and 2019 project award years. Project presenters will be notified directly concerning participation via email.

Refer back to this page frequently for updated information on the event date, location and registration.

An electronic copy of the student’s dissertation (assuming the work was funded under the AFRL/DAGSI program); and publications, presentation, and journal articles that pertain to the research done on your project must be forwarded to DAGSI.

NOTE: A final technical report will be requested if DAGSI is invoiced for work completed after the DAGSI Poster Session. This will include all projects that have received a no-cost extension.


2. Requirements for DAGSI-Funded Projects Awarded in 2018 and Prior

Interim Reports

The due date for interim reports is January 15, 2020. The interim report has two parts, the first completed by the student and the second by the faculty member. Here is the requested format.

Section I: Progress Summary (Student)

In no more than three pages of text (not including title page), summarize your progress to date as follows:

  • Title page
  • Abstract
  • Introduction
  • Procedure
  • Results and Discussion
  • Conclusions
  • Acknowledgments, References, Appendices may be added as necessary/desired.

Section II: Progress Summary (Faculty)

In no more than two pages of text, describe your involvement and work on the project, summarize the team’s progress, and provide your assessment of the current and future success of the research project. Diagrams, figures, and tables may be added as necessary/desired.

Please note that this interim report, together with input and feedback from AFRL, will serve as the basis for Ph.D.-level award renewals.

Final Reports and Poster Board Presentations

Final reports are required after the completion of each award year. The final report will consist of a poster board presentation and a written technical report. The final written technical report is due on or before the time of the poster board session and should follow the same format as the interim report.

DAGSI will host a poster board session in November of each year for projects which have completed at least one full year of research. This is an opportunity to present your completed research to peers, other universities, and representatives from AFRL, private industry, and state officials.

Poster board specifications are listed below and are mandatory:

  • 36×48 portrait layout on mounted foam board using a semi-gloss or matte finish – foam board will not be provided.
  • Project title, faculty name, student name, AFRL sponsor name must be included at the top center for the board, as well as the university logo.
  • Include accomplishments, graphs and pictures as appropriate.
  • NO CLASSIFIED OR SENSITIVE MATERIAL (Even though DAGSI projects are considered basic research, public approval will be MANDATORY for all posters. Due to the fact that the posters will be displayed in a public forum, AFRL requires review and approval of all content.  This process needs to be initiated through the student’s AFRL sponsor.  Plan ahead – this process often takes up to 45 days to complete.  Posters will not be permitted to be displayed or judged without AFRL approval.)
  • Use the poster board template in our Forms section – do not remove any of the logos.
  • Poster printing cost is approximately $100 and should be charged to the project miscellaneous budget.  Posters can be printed at most university print shops and FedEx locations.

Poster Judging

DAGSI will make an award to the top 2 MS and 2 PhD posters.  Information on this process will be sent directly to participants.  Remember when putting together your poster, sometimes less is more.  Always proof-read your content and maintain a large enough font to make the poster easily readable.  A pdf version of your poster will need to be provided to DAGSI in advance of the poster session for initial judging along with a completed copy of the Project Data Form.

The 2020 AFRL/DAGSI Poster Session will be held in November 2020.  Exact date TBD. Projects featured will be from the 2017, 2018 and 2019 project award years. Project presenters will be notified directly concerning participation via email.

Refer back to this page frequently for updated information on the event date, location and registration.

An electronic copy of the student’s thesis/dissertation (assuming the work was funded under the AFRL/DAGSI program); and publications, presentation, and journal articles that pertain to the research done on the project must be forwarded to DAGSI.

NOTE:  A final technical report will be requested if DAGSI is invoiced for work completed after the DAGSI Poster Session.  This will include all projects that have received a no-cost extension.

Publishing Project Results

If you are unsure which funding vehicle your contract is under, contact Kim Elam at kim.elam@soche.org for confirmation.

  1. Publishing guidelines for projects funded under Cooperative Agreement FA8650-19-2-9300.
  • The Grantee is expected to publish or otherwise make publicly available the results of the work conducted under this award.  One copy of all publications resulting from the project shall be forwarded to the Grantor. Grantor shall forward the publications to the AFRL program manager.
  • An acknowledgment of the awarding agency’s support shall appear in the publication of any material, whether copyrighted or not. The acknowledgment shall read:
    • “This material is based on research sponsored by Air Force Research Laboratory and the Southwestern Council for Higher Education under agreement FA8650-19-2-9300.  The U.S. Government is authorized to reproduce and distribute reprints for Governmental purposes notwithstanding any copyright notation thereon.”
  • The subrecipient is responsible for assuring that every publication of material based on or developed under this project contains the following disclaimer:
    • “The views and conclusions contained herein are those of the authors and should not be interpreted as necessarily representing the official policies or endorsements, either expressed or implied, of Southwestern Council for Higher Education and the Air Force Research Laboratory (AFRL) or the U.S. Government.”
  1. Publishing guidelines for projects funded under Cooperative Agreement FA8650-12-2-7248.
  •   The Grantee is expected to publish or otherwise make publicly available the results of the work conducted under this award.  One copy of all publications resulting from the project shall be forwarded to the Grantor. Grantor shall forward the publications to the AFRL program manager.
  • An acknowledgment of the awarding agency’s support shall appear in the publication of any material, whether copyrighted or not. The acknowledgment shall read:
    • “This material is based on research sponsored by Air Force Research Laboratory and the Southwestern Council for Higher Education under agreement FA8650-12-2-7248.  The U.S. Government is authorized to reproduce and distribute reprints for Governmental purposes notwithstanding any copyright notation thereon.”
  • The subrecipient is responsible for assuring that every publication of material based on or developed under this project contains the following disclaimer:
    • “The views and conclusions contained herein are those of the authors and should not be interpreted as necessarily representing the official policies or endorsements, either expressed or implied, of Southwestern Council for Higher Education, the Air Force Research Laboratory (AFRL) or the U.S. Government.”
  1. Publishing guidelines for projects funded by ODHE (Ohio Department of Higher Education).
  •   The Grantee is expected to publish or otherwise make publicly available the results of the work conducted under this award.  One copy of all publications resulting from the project shall be forwarded to the Grantor. Grantor shall forward the publications to the AFRL program manager.
  • An acknowledgment of the awarding agency’s support shall appear in the publication of any material, whether copyrighted or not. The acknowledgment shall read:
    • “This material is based on research sponsored by the Ohio Department of Higher Education and the Southwestern Council for Higher Education under Ohio House Bill 49 of the 132nd General Assembly.  The U.S. Government is authorized to reproduce and distribute reprints for Governmental purposes notwithstanding any copyright notation thereon.”
  • The subrecipient is responsible for assuring that every publication of material based on or developed under this project contains the following disclaimer:
    • “The views and conclusions contained herein are those of the authors and should not be interpreted as necessarily representing the official policies or endorsements, either expressed or implied, of Southwestern Council for Higher Education, the Ohio Department of Higher Education or the U.S. Government.”